What 1 2 Cloud Payroll Offers

12 Cloud Payroll is a fully comprehensive cloud based payroll system. It is suitable for any size of company, from one with only one employee to one with thousands of employees. RTI eReturns and eReceipts are provided as part of the system.

The free payroll wherever mentioned is applicable only to companies with 9 or less employees. Any company with 10 or more employees will be subject to a charge of £ 10+VAT per employee per year, payable at the end of the tax year.

Part 1 - RTI Payroll Prices

To process your complete pay run, based on a HMRC RTI PAYE recognised standard securely over the https with 128 bit data encryption, 24 x 7 wherever you are ( click here for more details ) Free
To link the payroll with your own chosen Accounting, Time and Attendance software, or HR package, through web services or CSV output (coming soon) Free
To E-file the complete statutory required returns to HMRC Including FPS, EPS, NVR and EYU Free
eReciepts of P6, P9, SL1, NINO from the HMRC and further auto updates of these notices into your account Free
To allow employees to view / print their own ePayslips, P60 up to 6 years old and update their own personal data (optional) at any time, securely over the https Free
To view / print payslips, P45, P60 and various reports in hard copy Free
To email the given PDF payslips you have downloaded Free
To appoint additional users to manage the payroll system Free
To appoint an auditor to securely audit the payroll over the https Free
To SMS payslips to employees (Ask for a Quote)
The number of employees the following products can support:
Free Pay Bureau/Payroll Agent
(Supports unlimited clients, see price examples below)
For employers with 1 to 9 employees Free
Trial/Test use with 10 - 5,000 employees
(Final FPS / Final EPS not included)
For employers with 10 or more employees
(eg. 10 employees will cost £ 100+VAT
25 employees = £ 250+VAT)
£ 10 per employee
for the whole tax year


The counting of employees for invoicing is based on the total number of employees you have in a tax year.
For example, assuming you have 9 employees at the start of the year, however, in the middle of the year 3 employees quit and the company recruits 2 replacements. Then in this instance we will count you as having 11 employees in that tax year and each of the 11 employees will be charged for at a rate of £ 10 each for that tax year.

Note: We will only invoice you and ask you to pay us once a year once you have completed the Final FPS / Final EPS process, usually in April (End of the Tax Year). You will never need to pay us if you never use the system to process the Final FPS / Final EPS regardless of the number of employees you have. All prices exclude VAT
The Final FPS / Final EPS return is the same as the usual regular FPS / EPS return, except that you need to indicate that this is the Final FPS / Final EPS, that is the only difference. Without completing the Final FPS / Final EPS you will not be able to move to the new tax year.

Payroll Functions - Paid and Free 12 Cloud Payroll: The pay run functions and the eReturn functions will be exactly the same for those who need to pay for the service and those who are using it for free. However, both will have to view some advertisements placed on our website or in emails at our discretion. The advertisements will not affect your private data as they are open common adverts, not targeted adverts.

Test Use is FREE: Our Trial RTI does not allow you to e-file any RTI returns. However, you may migrate all your employees on to the system and try out all of the calculations without making any returns. At the end of the tax year you simply click on START NEW TAX YEAR and tell us that your account was set up to try out our services and all the calculated data was just trial data, then we will move you to the new tax year without any charges.

Part 2 - P11D Prices

Processing your Expenses & Benefits with or without using our system to E-File your P11D and P11D(b) returns to the HMRC.
For employers with 1 to 9 Employees Free
For employers with 10 or more Employees
(eg. 10 employees will cost £ 100+VAT)
£ 10 per Employee
(The number of employees is counted by the number of P11Ds you have generated for that tax year.)

Part 3 - CIS Prices

Processing your CIS Documents with or without using our system to E-File your CIS 300 Monthly Returns to the HMRC.
For Companies with 1 to 9 Subcontractors Free
For Companies with 10 or more Subcontractors
(eg. 10 Subcontractors will cost £ 100+VAT)
£ 10 per Subcontractor
(The number of Subcontractors is counted by the number of subcontractors e-filed in your CIS 300 Monthly Return, The invoice of a particular tax year will be based on the month in that tax year that you have the highest number subcontractors in a return. i.e., each month you have around 15 subcontractors but in one particular month you have 17 subcontractors and the invoice will be counted as 17 subcontractor you have for that tax year for invoicing.)

Part 4 - Pay Bureau Prices

Our pay bureau software is the same as for an individual company except that it allows one sign in to access to all the clients. The price structure is also the same.
Any Client with 9 or less employees
(Payroll, RTI, EOY, P11D, CIS and E-filing)
Any Client with 10 or more employees
(Payroll, RTI, EOY, P11D, CIS with or without e-filing)
£ 10 per Employee
Prices Examples for Pay Bureau:

Example One:
Price for Pay Bureau: If I have 20 clients - 2 have 10 employees, 1 has 12 employees and 17 have between 1 and 9 employees

The total annual cost will be
2 x 10 x 10 = £ 200.00
1 x 12 x 10 = £ 120.00
17 x 9 x 0 = £ 0.00
Total Annual all in Cost = £ 320.00
The total annual all-in cost will be £320.00+VAT
i.e. this includes all pay runs and all the eReturns and eReceipts (The invoice is payable once a year on or around April, after you have completed the Final FPS / Final EPS.)

Example Two:
Price for Pay Bureau: If all 20 clients only have between 1 and 9 employees. The total annual cost will be 20 x 9 x 0 = £ 0.00

Good News: You can run your entire pay bureau for free if all your clients only have between 1 and 9 employees.

Other costs: The only other cost you have to bear is viewing some adverts similar to other free services, such as free e-mail or free search engines etc. However, these adverts will not affect the running of your payroll and will certainly be much less annoying than those adverts which interrupt your viewing of a good film on TV.


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